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Revisions let you update a published document without losing any previous versions. When you start a revision, the current published document is moved into revision history and a new draft becomes the active document. You edit and publish the draft just as you would any other document.

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Creating a revision

1

Open the actions menu

In My documents (/sops), hover over a published document row and click ⋯.
2

Click Revise

Select Revise from the menu. The Revise Document form appears.
3

Update the document metadata

Update the Title, Version, and/or Department as needed. The version number must be different from the version that is currently published.
4

Start editing

Click Start Editing. The original published document moves to revision history and a new draft opens in the editor.
5

Edit and publish

Make your changes in the editor, then click Publish when the revision is ready to go live.

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Viewing revision history

Every time you publish a revision, the previous version is recorded in the document’s revision history.
1

Open the actions menu

In My documents, hover over a published document and click ⋯.
2

Click Revisions

Select Revisions. The revision history page opens.
3

Browse previous versions

The list shows every superseded version with its title, version number, original publish date, and the date it was superseded.
4

Read a historical version

Click View on any entry to open that version in read-only mode. Historical versions cannot be edited or republished.

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Archiving a document

If a document is no longer needed at all — not just updated — archive it instead of creating a revision.
To retire a document entirely, select Archive from the ⋯ menu in My documents or click Archive in the editor top bar. Archived documents are removed from your active document lists but remain accessible in the Archives section for reference. They are never permanently deleted.